Administrativa & EA (m/f/d)

Lisboa
Permanente
Horário completo

Há 2 mêses

Your new CompanyOur Venture Capital strategy focuses on investing in B2B SaaS and technology-driven companies with proven product-market fit, helping founders scale and innovate through capital, operational support, and strategic guidance, is looking for an Administrative & Executive Assistant (m/f/d).Your new roleWorking closely with the Administrative and Financial Department and directly alongside the Partners, you are expected to take initiative, improve and streamline processes, and proactively handle day-to-day operational matters.Administrative & Financial Support:Manage accounts payable and receivable, ensuring accurate and up-to-date records of all invoices and payments;Prepare supporting documentation for audits, regulatory inspections, and financial reporting processes;Submit required financial and administrative information to regulatory bodies (e.g. CMVM, Bank of Portugal) in a timely manner;Support the opening of bank accounts and company registration processes for new entities.Executive Support:Manage complex calendars for the Partners, scheduling and prioritizing meetings, calls, and events;Arrange travel itineraries (flights, accommodation, transportation) and coordinate logistics for business meetings and company events;Assist with drafting and editing documents, presentations, and reports on behalf of the Partners.Operational Support & Process ImprovementCollaborate in analyzing, implementing, and optimizing administrative processes, with a focus on improving efficiency, transparency, and standardization of procedures.Interact with internal and external stakeholders (e.g. vendors, service providers, banking contacts, partners’ clients) in managing day-to-day administrative matters;Oversee relationships with suppliers and service providers – from processing incoming invoices and tracking payments to maintaining up-to-date vendor records.What you need to be successfulBachelor’s degree or relevant technical diploma in Business Administration, Management, Accounting or a related field is preferred;2–3 years of experience in an Executive Assistant, Administrative Assistant or similar support role;Fluency in English (written and spoken) is mandatory;Good understanding of basic accounting and administrative processes such as supplier invoicing, accounts payable/receivable and tax obligation schedules;Strong communicational skills and problem-solving skills;Handles sensitive information with the utmost discretion and integrity.What the company can offer youYou will have a front-row seat to the dynamic operations of an Innovative investment firm, exposing you to a diverse array of strategies — from groundbreaking real estate development projects to venture capital initiatives. You will collaborate closely with seasoned Partners and industry experts in an environment that values innovation and teamwork.
Next step
If you are interested in this opportunity, please send us your updated CV.If you are looking for a different type of professional challenge, contact us to discuss other career opportunities, always in complete confidentiality.

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