Accounts Payable
- Vilamoura, Faro
- Permanente
- Horário completo
- Invoice Processing: Receive, review, and verify vendor invoices; ensure correct coding and adherence to hotel policies and procedures.
- Payment Preparation: Prepare and process electronic transfers, payments, and check requests.
- Reconciliations: Regularly reconcile accounts payable transactions, including monthly statement reconciliation with vendors.
- Expense Management: Ensure expenses are recorded accurately and within budget; investigate and resolve discrepancies.
- Vendor Management: Maintain relationships with vendors and address queries regarding billing and payments.
- Record Keeping: Organize and maintain accurate files and records of all invoices, purchase orders, and other financial documentation.
- Reporting: Assist in preparing monthly and quarterly reports for financial analysis and audit purposes.
- Compliance: Ensure compliance with company policies and procedures, as well as with applicable Portuguese regulations and standards.
- Ensure timely and accurate completion of AP transactions and month-end closings.
- Collaborate with Finance and other departments to enhance operational effectiveness.
- Coordinate with vendors and internal departments to resolve invoice discrepancies, disputes, and payment issues in a timely and professional manner.
- Monitor accounts payable aging reports to identify overdue invoices and take appropriate actions to ensure timely payment and avoid late fees or penalties.
- Implement accounts payable policies, procedures, and internal controls to minimize errors, fraud, and compliance risks.
- Stay updated on industry best practices and technological advancements in accounts payable automation and software, and incorporate new knowledge into the resort's operations as appropriate.
- Prepare regular reports and analyses of accounts payable activities, trends, and performance metrics for management review and decision-making purposes.
- Liaise with the accounting department and other internal stakeholders to ensure accurate recording and reporting of accounts payable transactions in the general ledger.
- Diploma or Bachelor's degree in Accounting, Finance, or related field
- 1-2 years of experience in Accounts Payable, preferably in hospitality
- Familiarity with hotel accounting systems (e.g., Sun, Opera, or similar)
- Strong attention to detail and accuracy in invoice processing
- Understanding of tax regulations
- Proficient in MS Excel and data entry
- Good communication skills and ability to coordinate with suppliers
- Ability to work under pressure and meet deadlines
- Excellent communication and organizational skills
- Fluency in Portuguese
- Good command of English
- Highly responsible and reliable
- Strong team spirit and collaborative mindset
- Ability to remain calm, courteous, and guest-focused at all times